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Article I: Name
Article II: Objectives
Article III: Membership
Article IV: Meetings
Article V: Dues and Assessments
Article VI: Officers
Article VII: Duties of Officers
Article VIII: Executive Committee
Article IX: Committees
Article X: EmeriTimes
Article XI: Nomination Procedure
Article XII: Parliamentary Authority
Article XIII: Amendments
This nonprofit organization shall be known as the UC Davis Emeriti Association.
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Section 1. The objectives of the organization shall be:
A. to help the members carry on their scholarly endeavors.
B. to assist members to make the transition from an active academic schedule to one of teaching,
research, writing, consultation and other activities that enable them to continue their
contributions to society.
C. to provide opportunities for the members to maintain professional contact with colleagues in
their own and other disciplines both locally and elsewhere;
D. to promote the general welfare of each emeritus/emerita, spouse, or surviving widow/widower.
E. to perform such other acts, necessary or expedient, for the administration of the affairs and
attainment of the Association's goals.
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Section 1. There shall be two categories of membership: Regular and Associate.
A. Regular membership shall consist of those individuals who at retirement were:
(1) members of the Davis Division of the UC Academic Senate
(2) non-Senate UC Davis recipients of the Emeritus title
(3) non-Senate UC Davis employees with education and professional qualifications comparable
to those of tenured faculty or
(4) individuals nominated and approved in accordance with Part C of this Section.
B. Associate membership shall comprise:
(1) spouses of regular members
(2) widows/widowers of former regular members and of Senate members who died in service while
eligible to retire
(3) individuals nominated and approved in accordance with Part C of this Section.
C. Prospective regular and associate members other than those eligible under the provisions of
Parts A (1-4) and B (1-2) of this Section must be proposed by two or more regular members, and
be approved by both the Membership Committee and the Executive Committee of the Association.
D. A member or former member shall not lose eligibility because of a change in marital status.
Section 2. Members in good standing shall be entitled to participate in the activities of the
Association, including voting on all ballots and resolutions, except that candidates for President
and Vice President must be regular members.
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Section 1. There shall be a regular meeting of the Association in the Fall, Winter and Spring
quarters of each academic year. The Spring meeting shall be the annual business meeting at which
the membership shall receive the reports of officers and standing committees, consider changes
in the Association's dues structure proposed by the Executive Committee under the provision of
Article V, conduct elections as noticed in Article XI and transact all other appropriate business.
Section 2. The Association shall meet at other times designated by the Executive Committee, or upon
the written request of at least 10 members.
Section 3. Twenty members shall constitute a quorum for the annual business meeting. For all other
meetings a quorum shall consist of those members present.
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Article V: Dues and Assessments
Section 1. The fiscal year of the Association shall be July 1 through the following July 30.
Section 2. The annual dues of regular members, the cost of lifetime memberships, and all
assessments shall be proposed by the Executive Committee and approved by a majority vote
of the membership at the annual business meeting of the Association.
Section 3. Associate members of the Association shall not be required to pay dues.
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Article VI: Officers
Section 1. The officers shall be President, Vice President, Secretary and Treasurer.
Section 2. The officers and members-at-large of the Executive Committee shall be elected
by secret ballot if there is more than one nominee for a specific office. Otherwise, a voice
vote is in order.
Section 3. Officers shall be elected for one-year terms and shall be eligible for reelection.
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Article VII: Duties of Officers
Section 1. The President shall preside at meetings of the Association, shall exercise general
supervision over the affairs of the organization, shall be the Chair of the Executive Committee,
and shall serve as an ex-officio member of all standing committees of the Association.
Section 2. The Vice President shall assume all the stated duties of the President in the absence
of the latter.
Section 3. The Secretary, through the Staff Assistant to the Association in the UC Davis Academic
Senate office, shall send notices to members, present reports and communications as the need arises,
and keep the minutes of all meetings of the Association and its Executive Committee. The Staff
Assistant shall be the custodian of the records of the Association for the current and at least the
preceding academic year. With the advice and concurrence of the Secretary, older records may be
transferred to the Department of Special Collections of the University Library for archival storage.
Section 4. The Treasurer shall be responsible for the collection of dues and assessments and shall be
the custodian of all Association funds. The Treasurer shall report the financial standing of the
organization to the members at each annual business meeting.
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Article VIII: Executive Committee
Section 1. The Executive Committee shall consist of the officers, two elected members-at-large, the
chairs of the standing committees and the Editor of EmeriTimes. The Chair of the Davis Division
Emeriti/ae Committee and Past President of the Association may serve as non-voting ex officio members.
Section 2. Members-at-large shall be elected for two-year, staggered terms. If a member-at-large cannot
complete his/her term of office, the Executive Committee after consultation with the Membership Committee
on Committees and by a majority vote shall appoint a replacement to serve for the duration of said term.
Section 3. Other vacancies on the Executive Committee shall be filled by a majority vote of the Executive
Committee, and the appointees shall serve until the next annual business meeting of the Association.
Section 4. To the greatest possible extent, the Executive Committee should have representation from the
fine arts, humanities, sciences, social sciences and the professional schools.
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Article IX: Committees
Section 1. At the beginning of each year the President with the advice of the new Executive Committee
shall appoint a Committee on Committees that shall serve also as the Membership Committee.
Section 2. Each year's Committee on Committees shall identify individuals who agree to Chair or serve
on the following year's standing committees of the Association.
Section 3. Prior to each annual business meeting the Committee on Committees shall report its
recommendations for standing committee memberships to the Executive Committee. Committee members
shall be appointed by the President with the advice of the Executive Committee. The President shall
report the compositions of the incoming standing committees at the annual business meeting.
Section 4. The standing committees include:
A. Membership/Committee on Committees
B. Program and Agenda
C. University and Public Relations
D. Emeriti Welfare
E. Video Records
F. Editorial
Section 5. Ad hoc committees may be appointed by the President as needed.
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Article X. EmeriTimes
Section 1. The official journal of the Association shall be known as EmeriTimes.
Section 2. The Editor of EmeriTimes shall be appointed by the President with the advice of
the Executive Committee.
Section 3. The Spring issue shall be published at least three weeks prior to the annual business
meeting and shall specify the time and place of the meeting. Fall and Winter issues should precede
those designated meetings.
Section 4. Ad hoc issues of EmeriTimes may be published as directed by the Executive
Committee.
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Article XI: Nomination Procedure
Section 1. The Membership/Committee on Committees shall serve as the Nominating Committee for the
Association. The Winter issue of EmeriTimes should contain an invitation for members to recommend
candidates for elective office to the Chair of the Nominating Committee. The Nominating Committee's slate
of nominees shall be published in the Spring issue of EmeriTimes. During the annual business
meeting, nominations from the floor of individuals who have agreed to serve if elected shall be accepted.
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Article XII: Parliamentary Authority
Section 1. Robert's Rules of Order Newly Revised shall be the parliamentary authority for this
organization.
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Article XIII: Amendments
Section 1. Proposed amendments to these Bylaws may originated either from a majority vote of the
Executive Committee or from a petition to the Secretary signed by at least ten percent of the
regular membership.
Section 2. The text of proposed amendments to be voted upon at the annual business meeting shall
be published in the Spring issue of EmeriTimes. If amendments are to be considered at any
other meeting of the Association, notice thereof, including the full text of the proposed amendments,
shall be sent to each member by the Secretary not less than two weeks before the date of the meeting
in question.
Section 3. To be adopted, a proposed amendment, must receive a two-thirds majority vote at a meeting
at which no fewer than twenty members of the Association are present.
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Revised 3/13/00 |
